Make the offer clear before your new hire says yes

EMPLOYMENT OFFER LETTER

Demand Signatures is not a law firm and does not provide legal advice. This template is general information and may not fit your situation. Consult an attorney about your document and applicable requirements.

IMPORTANT NOTICES

General information, not state-specific legal advice. Review the full agreement and required attachments before use.

DRAFT ONLY. Workplace classification, local notices and any employment attachments need review before execution.

Effective date of this letter: [Letter effective date].

To: [Candidate legal name], [Candidate mailing address]

Notice email for [Employer legal name]: [Employer notice email]. Notice email for [Candidate legal name]: [Candidate notice email].

Relevant state for this offer: [Relevant state for this offer]. This does not displace workplace law that applies to the work.

Dear [Candidate legal name],

[Employer legal name], [Employer mailing address], offers you the position of [Job title], reporting to [Reports to (manager title)], beginning [Start date]. Your principal duties are [Principal duties]. Your work location and remote-work arrangement are [Work location and remote-work arrangement]. The expected schedule is [Expected schedule], and the role is [Full-time, part-time or temporary]. Any material change must be communicated consistently with applicable law.

PAY

Your gross base pay is [Currency] [Gross base pay] per [Pay basis], payable [Pay frequency], less legally required withholdings and authorized deductions. Any annualized figure describes the rate, not a promise of a year's employment. Your overtime classification is [Overtime classification], based on a separate assessment of your actual duties and applicable law. If nonexempt, you must accurately record time and will be paid for all hours worked and any overtime required by law. Advance approval policies do not eliminate payment for time actually worked.

BENEFITS AND EXPENSES

The benefits currently offered for this role are [Benefits offered], subject to eligibility, enrollment and the applicable plan documents. Required statutory benefits and leave apply regardless of this summary. Documented business expenses will be handled under [Expense reimbursement terms] and mandatory reimbursement law. Changes to discretionary policies will be communicated lawfully; they cannot retroactively remove earned wages or vested rights.

EMPLOYMENT TERMS

The duration and ending of employment are governed by applicable law and these separately reviewed terms: [Duration and termination terms].

CONDITIONS

This offer is subject to your ability to work lawfully in the position and completion of required employment verification.

POLICIES AND SEPARATE AGREEMENTS

You will receive applicable workplace policies and the following separate documents: [Separate onboarding documents]. Any confidentiality or IP obligations must be set out in the identified agreement, supplied before acceptance if acceptance is a condition. Nothing here restricts lawful reporting, protected discussion of working conditions or other nonwaivable rights. No non-compete, arbitration consent or repayment obligation is incorporated by an undisclosed link.

ACCEPTANCE

Please sign and return this letter by [Accept by date]. Contact [Contact for questions] with questions. This letter and the identified compensation and employment attachments record the offered terms. A change to these offered terms must be communicated in writing and agreed as required by law. A mandatory rule prevails over an inconsistent term; an invalid term does not invalidate the remainder to the extent lawful. Keep a complete copy. The parties may sign electronically where permitted and with consent.

Employee acceptance: "I accept the offer described in this letter and its identified attachments."

SIGNATURES

Employer: ____________________

Signature: ____________________ Date: ____________________

Employee: ____________________

Signature: ____________________ Date: ____________________